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I want to Gift Aid my subscription and any donations I make in the future or have made in the past 4 years to:
Avon Beekeepers Association

I am a UK taxpayer and understand that if I pay less Income Tax and/or Capital Gains Tax than the amount of Gift Aid claimed on all my donations in that tax year it is my responsibility to pay any difference.

You must notify the treasurer of the branch if you:
􏰀- want to cancel this declaration
􏰀- change your name or home address
􏰀- no longer pay sufficient tax on your income and/or capital gains

If you pay Income Tax at the higher or additional rate and want to receive the additional tax relief due to you, you must include all your Gift Aid donations on your Self-Assessment tax return or ask HM Revenue and Customs to adjust your tax code.

GDPR

I agree to the GDPR / Privacy Policy

Bath Branch of Avon Beekeepers Association (ABKA) undertakes to collect and use your personal data in compliance with the General Data Protection Regulation (GDPR). Our legal basis for processing this data is our legitimate interest as a beekeeping association. We use the data for the administration of your membership, the communication of information and the organisation of events, training courses, assessments and exams. This information will be recorded in our membership database, which may be held securely on line, in full compliance with GDPR. Our membership data is shared with the British Beekeepers Association (BBKA) and Bee Disease Insurance (BDI).

Your data may be processed by the Branch Membership Secretary and Treasurer that act as Data Processors on our behalf. They may only use it for the specific purposes for which they act as our data processors and they are not free to pass this on to other organisations that are not connected with Avon Beekeepers Association.

Your personal data is not passed on by us for use by any other third parties whether or not connected with beekeeping. Full information about our data use policies, including how you can see what data we hold about you, how you can limit its use and how you can ask for inaccuracies in data to be corrected, may be found at www.ABKA.org.uk and the BBKA’s equivalent information is at www.bbka.org.uk/gdpr.

Your personal details will be held in accordance with the EU General Data Protection Regulation 2018, detailed in our Privacy Policy available on our website. www.ABKA.org.uk

PLEASE NOTE: When an association creates a new member’s record, the association has the ability to make changes to that record on behalf of the member.

Data Sharing with Beebase

I consent to Data Sharing with Beebase

Members data being Shared with Beebase

By Martin Smith, President of Bee Diseases Insurance Ltd

BeeBase is a valuable beekeeping resource maintained by the National Bee Unit (NBU). In addition to providing information to beekeepers, it maintains a voluntary register of beekeepers in England, Wales and Scotland. Most associations encourage their members to register with BeeBase. This register enables the regional and seasonal bee inspectors to know where beekeepers and their apiaries are located and allows them to make contact in the case of a disease outbreak, with a view, if necessary, to undertaking a disease inspection. The inspectors are experienced beekeepers and their visits often provide valuable training for the individual beekeeper.

Should a beekeeper have an outbreak of a notifiable disease, and have cover provided by BDI, the inspector will validate the insurance claim on their visit.

Data sharing
There is no automatic sharing of data from local associations to BeeBase. As eR2 membership has developed, some local associations have asked us if we can provide a link for those associations who wish to participate; this would allow consenting members to share their contact details with the NBU.

The link is now active for membership renewals for the 2024 season. For associations who wish their members to be given the opportunity to pass their contact details to BeeBase, each member, on renewal or initial joining, will be asked (by ticking the relevant box) if they wish their data to be transferred. No data will be passed without the member giving their permission.

FAQ
If I give permission, what data will be transferred?
· Name and address, email address and telephone numbers.

· Membership number and which association you belong to.

What if my local association does not want to participate in this arrangement?
You will not be presented with the question at the time of your renewal and no data will be transferred to BeeBase.

What if I do not want my contact details to be shared with BeeBase?
When asked on your membership form if you would like your contact details to be shared, do not tick the relevant box.

Do I still need to update my BeeBase records if I advise my local association that my contact details have changed?
Yes, please still update your personal details on BeeBase and pay particular attention to your apiary locations. This system is being designed to allow inspectors the best chance to contact you.

If you have already given permission for your data to be shared with BeeBase, for example at a renewal, or by applying for a new membership, then the changes will be advised via the link as soon as your local membership secretary makes them on the system. However, please continue to update details of your apiary locations directly on BeeBase.

What if I leave my local association?
If you have already given permission for data to be transferred, when your membership is lapsed your change in status will be transferred to BeeBase. This does not mean that your record in BeeBase will be similarly lapsed. The NBU may see that you have joined another association and link their record to your new association.

One of the sources of disease can be hives belonging to beekeepers who have passed away. As a result, the inspectors are keen to understand what has happened to these hives, particularly if they are in an area of high disease incidence. Providing the information in a timely manner that a beekeeper has died is considered to be a significant benefit of this new data transfer arrangement.

After communicating that a member has lapsed or died, no further information will be transferred to BeeBase.

Doesn’t BeeBase hold information about my apiary locations?
If you give permission for your contact details to be transferred to BeeBase, and they do not have your registration already, BeeBase will generate an apiary record based on your home postcode. They will then ask you to update it.

Will my information held in BeeBase be transferred back to my local association?
No – the information transfer is one way only – from the local membership system to BeeBase. No information will be transferred back from BeeBase to your local, county or national beekeeping association.

Is my data secure in eR2?
BDI follows strict GDPR protocols and your data is held in a secure environment on servers hosted in the UK. Access to local membership data is restricted to named local association officers who must have a signed authorisation from another member of the local association committee before access is granted.

Your data is not provided to outside bodies other than those specifically noted in your local association privacy policy. These will include your county association (if applicable), BBKA or WBKA and BDI. These permissions are to enable you to receive the services that they have agreed to provide to local association members. In addition, if your association and you consent, your details will be shared with the NBU.

Is my data secure in BeeBase
Again, BeeBase is fully GDPR compliant, and your data is only available to the NBU inspectorate.

Will the National Bee Unit share my data?
The data controller for the NBU is Defra which operates under strict data protection regulations. Data is handled in accordance with a privacy policy that can be see here: https://www.gov.uk/government/publications/animal-and-plant-heath-agency-privacy-notices/national-bee-unit-statutory-bee-health-programme-privacy-notice

I am already registered with BeeBase – why should I give consent for this data transfer?
Most beekeepers are registered with BeeBase, but when you move house or change your email address, contacting the NBU is probably not high on your list of things to do. It can easily get forgotten and as a consequence the NBU lose track of you. Allowing the data transfer means that your contact details are always up to date. This is especially important in the case of a disease outbreak.

Ensuring that BeeBase removes people who are no longer keeping bees is also difficult for the NBU. If you decide to retire from beekeeping, you are unlikely to contact BeeBase to advise them of this fact. As a result, the inspectorate can attempt to contact you unnecessarily.

Martin Smith, BDI President and eR2 membership project manager commented: “The whole concept of the new system was to have one source of data that was continually up dated locally, from which local associations and their members could consent to their details being transferred if they wished. This reduces the work of the membership secretaries and ensures members get up to date information. I am pleased we have finally been able to offer this facility to your association, which will ensure that in the event of a disease outbreak the NBU are able to contact as many beekeepers in the area as quickly as possible.”

Julian Parker, Head of the National Bee Unit, commented: “With the risk of exotic pest incursions an ongoing and significant concern, accurate and complete records for beekeepers on BeeBase are key to a successful and rapid response should an incursion happen. This development is a significant step towards improving BeeBase records and helping with this.”

Christina Ruiz, National Bee Inspector, commented: “My team of inspectors rely on BeeBase for the contact details of beekeepers in their areas. It is important that we have up to date information about beekeepers’ locations and this data transfer will be of great benefit.”

This information featured in BBKA News September 2023

Photography Opt-Out

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Branches of the Association may arrange for photographs or videos to be taken of Branch, or Association activities and published on their website or social media channels to promote the Association and the BBKA in general.

No personally identifiable information will be used on our website.

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Please note our membership runs 1st Nov to 31st Oct in line with our accounting year.*

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